nexVortex BLOG

6 Common Video Conferencing Mistakes to Avoid

Chuck Harris

Don’t let these video conferencing mistakes paint you in a bad light.

Video conferences have become a standard venue for conducting everything from job interviews to creative meetings. While more etiquette is sure to develop in future years, understanding what’s expected today will help ensure a productive endeavor.

Soon, everyone will be video conference savvy – here’s what they’ll know

Virtual meetings seem simple. Just turn your webcam on, login, and talk. Nevertheless, even if you’re 100 percent professional on the surface, you can still make mistakes without the right approach.

Avoiding these common mistakes will put you on the path towards video conference mastery:

1). Logging in at meeting time. By now we all know it, technology can fail on you. Whether it’s your first time using a conferencing program, or a familiar set up, always do a test run with plenty of time to make corrections before meeting time.

2). Forgetting you’re still at work. While you might have your favorite old shorts on below the frame, everything that appears on camera needs to be professional. Dress just as you would for an in-person meeting.

3). Neglecting the location. While you’re not expected to be a cinematographer, your setting still matters. Make sure you’re in a quiet, well lit (your light source should be in front or just to the right or left and slightly above you), private location, where you won’t be interrupted. Also, be mindful of your background, or any clutter visible on camera – anything that will make you look unorganized can be distracting.

4). Relying on default settings. Your software, camera, and microphone should be properly tuned for your specific conditions. Make sure your mic levels aren’t too low, or too high; and the camera’s iris, or gain, is adjusted to the light in the room, so you’re not too dark, or overexposed.

5). Bad camera angles. Think of how a news anchor is framed: the camera is slightly higher than their nose, but not overly high. You should be centered in the frame, with your eyes in the upper third (picture a tic-tac-toe board, you want your eyes just at, or slightly above the top horizontal line), and the top of your head just below the top of the frame.

6). Poor on-camera presence. While it takes some getting used to, failing to look directly into the lens will convey the same body language as not looking someone in the eye when speaking. When you’re not speaking, others may still be watching you, so stay focused. Texting, gazing around your room, etc., can be considered rude.

Video conferencing is just the tip of the iceberg

Some of the more rushing trends in business are conferencing related. Faster Internet speeds and exciting innovations are advancing the way companies communicate. The good news is, ease-of-use is one of the driving factors behind the conferencing revolution.

If you’d like to learn more about the latest in business communication, we encourage you to visit our blog, The Biggest Trends in Conferencing.”

RECENT BLOG POSTS

Considering a Move to Microsoft Teams for Voice? – We Have Your Migration Strategy

Microsoft Teams users can immediately take advantage of nexVortex’s feature-rich SIP Trunking or migrate at their own speed With over 155 million active Microsoft Office 365 users, many companies are now considering adopting Microsoft Teams as their primary means of communication. Microsoft surveyed IT professionals and found that 41% expect their employers to move to Teams by the end of 2020.

nexVortex in Education – A Managed SIP Trunking Case Study

Telecommunication services don't have to take a back seat when budget constraints come to call Educational Think tank Manhattan Institute reports that America’s per-pupil spending on kindergarten through grade 12 education has nearly tripled in the last 50 years, and the country spends more money per student than any other major developed nation.

mSIP Trunking: Is it the Option Your Business Needs?

Managed SIP Trunking (mSIP) is a money-saving and scalable alternative to traditional service and it’s growing in popularity.   Perhaps you’ve decided that your Primary Rate Interface (PRI) service is way too expensive. Or maybe your service provider has decided to discontinue its legacy PRI offering.Maybe you’ve  already made the move to a SIP service but are looking for better performance and better guarantees for all your calls – including your IP to IP calls.

SUBSCRIBE TODAY